Many industries require the secure exchange of sensitive and critical documents to improve the customer experience improve productivity and ensure secure data from cyber-attacks. Examples of this include financial services, healthcare and law enforcement.
While sending emails is a fast and efficient method of communication but it’s not the most secure option. Email documents are vulnerable to hackers and spammers who can take over messages. This is why it’s vital to utilize an encrypted document exchange platform, which employs encryption and protocols to protect information from being access by unauthorized third parties.
Using an online fax platform to send confidential documents is a secure and secure alternative to email. It allows to send documents without the need for a traditional landline or fax machine, and can be accessed from any location with an internet connection. Many fax platforms also offer features like digital signatures and redactions that make it easy for teams and individuals to sign documents and create them.
When storing paper documents do not leave them on the desk for anyone else to take. Also, avoid putting them in a printer shared. You should also implement a policy of a clean desk and regularly shred old files to ensure that they don’t fall in the wrong hands. If you are using online storage, make sure that the data you upload is secured and requires multifactor authentication. You should be in a position to determine the time and date that documents were access. This is important in the event of a breach.