The minutes of board meetings are an essential element of governance. They serve as a record of discussions and decisions, they also serve as an official document in the event of litigation. This is why it’s so important to ensure they’re done correctly If you write them poorly, your set of aboutboardroom.com minutes could leave gaps that can open the door to risk of liability. It’s easy to create an outline that is precise, concise and clear with the appropriate tools.
In general the majority of cases, your notes should not be a source of opinions or interpretations regarding the events that took place. Include all important decisions and actions as along with any agreed-upon follow-up tasks. Additionally, you should include all attendance details and a list of attendees that are not voting such as guests or consultants in your board minutes. This includes whether they’re in person, by phone, or via online.
Finally, be sure to include a note of the date, time, and the location of the meeting. It is also important to specify the type of meeting you’re holding, whether it is a regular, an annual, or special board meeting. It is also important to include information about the date or time of the meeting, as well as how it was called, and the majority of the attendees. You should not record the number of people who voted for or against a motion however, you should note the manner in which the motion was voted on and the result of the vote. In some instances, your board may need to discuss sensitive or confidential issues in private. This means that these conversations will be recorded in closed session minutes.