In the post-COVID landscape, public service agencies around all over the world are facing lower staff, fewer offices and an increasing demand for services. They have to communicate with customers remotely, while protecting sensitive data and ensuring the best possible customer journey. Document exchange can help them achieve this by providing an easy, convenient way for their customers to review and accept documents.
There are many options of software for document exchange. Each one has its own strengths and limitations. Some are tailored to specific industries and are able to handle different file formats. Some of them offer more sophisticated collaboration features, such as a dynamic editor. This allows all stakeholders to collaborate on documents simultaneously and communicate through in-document chats and commenting features. It also reduces the back-and-forth of transferring files, which can make work more difficult.
Some software for convenient document exchange is able to recognise text and images within a file and automatically classify the document, identify, label and tag information. This allows you to locate specific data and can recognize handwritten notes, whiteboard images and scanned documents. This will save you time by decreasing manual searches and increasing the accuracy.
Other software that facilitates document exchange can provide an audit trail of all activities on the system. This can reduce the risk of data breaches, and provide business owners peace of mind knowing that their data is properly taken care of. Some software is also able to detect duplicates, which can save storage http://www.blogdataroom.com/exploring-the-different-types-of-vdrs-available-on-the-market/ and processing time.